There are many reasons why a business may look to review their software licensing position, the number one being that software vendors contact customers directly asking for an audit to be undertaken. Within a manufacturers contracts it will generally state that they have the right to review their licensing position at any time.
But completing a software audit can also bring along other benefits as well. Uncertainty about what software is actually owned means that investment in software can be lost when people leave or are moved around your company. In cases of company mergers or divestitures, software ownership may need to be transferred to another legal entity, which is very difficult if no software asset management procedures are in place. Your organisation may also have earned the right to use newer versions of software under an annuity contract, but be unaware of the fact, and thereby waste the annuity investment.
Bottom line: Computer software is intellectual property, and is protected by copyright law. If you want to use it, you need to purchase a license to do so. If you want to copy it, you must purchase a license to do so.
How can we help?
AME can perform a software inventory of all the software installed on your company PCs, laptops, workstations etc. We will idnetify what software licenses are owned, by comparing the ownership totals to the software inventory from we have completed to identify areas of over or under-licensing.
Once we have identified what you have and where it is, the next step is to review and/or write policies and procedures that your employees can use to ensure proper software asset management. Sample topics may include software acquisition, deployment, use and recovery. We can assist in writing up these policies and procedures.
The final step is to establish an ongoing plan, we will construct a library for your media licenses and keep your company’s software documentation up-to-date.
If you would like us to complete a Software Asset Management review for you to ensure you are compliant with manufacturers terms and conditions please contact us on 01392 824 022 or email firstname.lastname@example.org.